POLICIES & PROCEDURES

1.PARTICIPATION INFORMATION.Individual families and donor families may register to participate in the Tuition Reduction Incentive Program at Southwest Chicago Christian Schools under the following terms and conditions.

2.REGISTRATION.An annual registration form and $10 operational fee must be submitted.The fee is waived for first time registrants or if you are a donor participant who designates that your tuition credit is applied to the SCCS General Tuition Assistance Fund.Registration applications are accepted any time.

3.PAYMENT.

A.T.R.I.P. accepts no cash.Payments must be made by check only.

B.All checks must be made payable to T.R.I.P. and have your T.R.I.P. account number written on them.

C.Checks are not tax deductible because you receive dollar for dollar value.

4.ORDERING INFORMATION.

A.Deadlines.No late orders will be accepted.Your order must be at a school office by 8:30 a.m. on Monday or it will beheld until the following week.

B.Pick Up.During the school year, pick up is available at each campus between 2:45 and 3:15 p.m. There will be no early release of envelopes.

C.Certificate Denominations.T.R.I.P. reserves the right to fill your order with denominations other than that ordered.For example, a JCPenney $100 gift card may be substituted with four $25 gift cards.

D.Back Orders.Occasionally certificates may be back ordered.In this case, no refunds will be given.Certificates should be available within one week.Plan ahead (particularly for charge payments, airline tickets, etc.) to prevent problems due to a back order delay.

E.Rejection.T.R.I.P. reserves the right to reject without notification any orders that are submitted incorrectly.This includes but is not limited to late orders, envelopes containing cash, orders with checks that do not equal the amount of certificates ordered, duplicate orders, certificates ordered in wrong increments, unsigned checks, etc.

F.In the unlikely event you should find a discrepancy in your order, please contact the T.R.I.P. office at (708) 429-5952 within 24 hours.

5.N.S.F. CHECKS.Each family is responsible for all checks deposited under their account number.A check returned N.S.F. will be redeposited.If a second N.S.F. check is tendered on your T.R.I.P. account you will incur a fee of $20 to be paid to T.R.I.P.Future orders will not be processed until the N.S.F. check is covered and the $20 fee is paid.In addition, only certified checks or money orders will be accepted for purchase of certificates.

6.DISCLAIMER.The disclaimer information on the registration form is needed ONLY if your child will be bringing your certificates home.No certificates will be sent home with any child unless the disclaimer has been signed.Only the designated child may pick up the certificates; it does not include siblings.Elementary students will have the certificates delivered to their classroom.You may sign only one disclaimer per school year – you can not change back and forth.Pick up by A.M. kindergarten students is available, however, Thursday morning delivery is not guaranteed.If orders are not ready by A.M. dismissal, orders may be picked up Thursday afternoon from 2:45 to 3:15 or will be sent home on Friday.Preschoolers may not bring orders home, but preschool parents may pick up orders in the preschool building.

7.CERTIFICATE INFORMATION.Certificates are the same as cash.You may buy anything in the store you would normally buy with a check, cash, or credit card.You may also use store manufacturer coupons, as well as participate in Shop & Share days.

1.Expiration dates/Cash back.Certificates may have an expiration date varying from two months to two years.Some stores limit the amount of change that can be returned from a certificate.Please check with the individual stores.

2.Charge Payments.Please refer to the T.R.I.P. Retailer Explanation/Policies for individual store information.Some charge accounts can be paid with certificates.It is recommended that you pay the account in person at a local store since the certificates are considered cash and should not be mailed.

3.Refunds/Exchanges.Certificates cannot be returned to T.R.I.P. for exchange or refund for any reason.

4.Tax Exempt Purchases.Walt’s Food Stores does not allow certificates to be used on tax exempt purchases.

5.Lost Certificates.Neither Southwest Chicago Christian School or T.R.I.P. can accept responsibility for lost or misplaced certificates.These certificates are the same as cash.Once your ordered envelope is signed for at distribution, the contents are your responsibility.

6.The certificates offered and tuition credit percentage given are subject to change without notification.

8.TUITION EARNED.The earned amount listed on your order envelope label is credit from the prior week and not a cumulative amount.Statements showing the amount of tuition credit earned are issued semi-annually (October 1 and April 1) for all accounts.If you feel there is a discrepancy in your statement, you have thirty (30) days to bring it to the attention of T.R.I.P.T.R.I.P. credit will be posted to your tuition account by the Association Office.If you choose not to use your T.R.I.P. credit right away, the credit will be held by the Association Office, not T.R.I.P.

9.DISBURSEMENT POLICY.  T.R.I.P. is offered to promote the education of students at Southwest Chicago Christian School.  Funds are released twice a year.  Statement periods run from April 1-September 30, and October 1-March 31.  Donor and future families have the option of transferring their T.R.I.P. rebates to another K-12 Christian school.  Please contact the T.R.I.P. office for a transfer form.  Funds will be disbursed at the end of one of the six-month statement periods only.  If your child(ren) no longer attends SCCS for whatever reason and you have T.R.I.P. earnings, please contact the T.R.I.P. office to discuss disbursement options.

10.FUTURE FAMILIES AND DONORS.Future families and donor families are welcome to participate in T.R.I.P.  If you anticipate sending a child(ren) to SCCS, you may establish an account to credit your future tuition.The money will be held without interest until the time T.R.I.P. is notified that you have a child(ren) enrolled.A future family account can remain open indefinitely.  Any future family account inactive for 24 or more months will be converted to "Inactive" status.  Your funds will be held, but you will no longer receive copies of your statements or any other correspondence, including registration packets, until you notify the T.R.I.P. office.

11.If you do not need tuition credit yourself, you may establish a donor account and have the credit applied to a specific family enrolled in T.R.I.P.This can be done anonymously or openly.You may also have credit applied to the SCCS General Tuition Assistance Fund which is distributed by the Finance Committee of SCCS to reduce tuition for families unable to pay the full amount.

 

 

T.R.I.P. VOUCHERS

 

The voucher program includes participating merchants who do not offer certificates for advance purchase.Three-part vouchers are available at all school offices.The merchants are not responsible for providing voucher forms.

 

Voucher Purchase

 

A.Tell the merchant you plan to use a T.R.I.P. voucher with your purchase.Vouchers must be submitted at the time of purchase.Do not to attempt to redeem a voucher for a previous purchase or ask the merchant if you can bring in a voucher at a later date.

B.Complete the entire top portion of the voucher with the name, address, and participant’s account number.If it is for the General Tuition Assistance Fund, write that in the address section of the voucher.

C.You must have a T.R.I.P. 3-part voucher form.No copies, handwritten, or typed slips of paper will be accepted.

D.You must include your tuition account number on the voucher form.Those voucher forms received without a participant’s account number will be credited to the General Tuition Assistance Fund.

E.Payment for the purchase is according to the company’s policy.

F.The merchant will fill in the amount of the purchase, percent, and tuition credit amount.

G.Keep the pink copy of the voucher form for your records.

H.When T.R.I.P. receives payment for the items purchased, the merchant will submit the white copy of the voucher with their check for the tuition earned amount.

I.The voucher credit will be posted semi-annually and appear on your statement.

J.The companies participating in the voucher program have agreed in good faith to send the percent of tuition reduction earned.In case of unforeseen circumstances, T.R.I.P. or SCCS cannot be held responsible.

 

IMPORTANT FEDERAL REGULATIONS ON GIFT CARDS

The Financial Crimes Enforcement Network (FinCEN) finalized new rules impacting the sale of closed-loop (store branded) gift cards to individuals.  FinCEN is a division of the U.S. Treasury Department whose mission is "to provide a government wide . . . network in support of the detection, investigation, and prosecution of domestic and international money laundering and other financial crimes . . ."  Several year ago FinCEN implemented similar rules for financial institutions.

 

These new rules require that any sale of more than $10,000 of gift cards to an individual in one day must be treated in a special way.  These rules go into effect on March 31, 2012.  While SCCS T.R.I.P. has never had an individual order for $10,000 in one day since the start of our program in 1993, it is possible someone could need this amount when remodeling, making major purchases of appliances, electronics, or furniture, making big travel plans or ordering gift cards for business use.  If you plan to make a purchase of more than $10,000 in one order, you MUST contact the T.R.I.P. office at least two weeks in advance of placing the order so that we can comply with these new rules.  You will need to provide your name, date of birth, home address, phone number, driver's license number, and the reason for your purchase.  Please contact Chris Schutt at the T.R.I.P. office at (708) 429-5952 or click on the "Contact T.R.I.P." link at www.swchristian.org before placing a $10,000+ order.

 

 




 



 




 





 

 

 

 

(Revised 6/06)

 

T.R.I.P. Online Documents
Name Owner Date  
T.R.I.P. Registration Form, 2018-19   Geoffrey W. Goodfellow 4/18/2018 11:14:45 AM    
 
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